Emailing Students ​
Instructors who can view student email addresses (i.e. the View Student Email box is checked on the Faculty record) have the ability to email a single student by clicking their email link (note: Â emailing within your browser requires some set up. Â See your browser help file for more information). Â You can also give instructors the ability to email all students by adding one of the following template tags to the ClassRoster.htm template:
- ##pcMailAll## - generates a Mailto: link with the prompt "Email All Students" and the students' email addresses delimited by commas. Â Â The address list will be placed in the BCC: line of the message.
- ##pcMailAllOutlook## - generates the list with semicolons as delimiters (for mailers such as Outlook that require semicolons).
Note: Â the html code used to create the Email All Students link (i.e. mailto:) has a character limit of approximately 1000 characters (which is about 100 emails). Â If the course has a large number of enrollments, the system will break the list into email groups, e.g.:
Customers can override the character limit (if the 1000 character limit is still too large for some instructor email clients ) by adding a Config section to the end of ClassRoster.htm, after the closing <html> tag, with the MaxMailtoLength parameter set to the maximum character limit:
##-Config-##
<MaxMailtoLength>600</MaxMailtoLength>
##-EndConfig-##Send Copy to Staff Member ​
You can specify staff member(s) to receive a copy of the email instructors send to all students by adding the following ##-Config-## section to the end of the ClassRoster.htm template after the closing </HTML> tag (replacing staffemail with the staff member's email address):
##-Config-##
<CCOffice>staffemail</CCOffice>
##-EndConfig-##Note: Â the Email All Students options will use the instructor's local mail program. Â So there is nothing to prevent them from removing the staff member email address from the list if they so choose.