Adding a Workshop Record ​
To add a Workshop record.
- Open the Workshop type course.
- Click the Workshops button.
- The Workshop screen opens:
- If there are no workshop records created for the course, you will automatically be in Add mode. Â Continue to step 4.
- If there are existing workshop records for the course, click the Add button, then continue with step 4.
- Enter the appropriate information into the Workshop record (e.g. code, title, date, time, max, description, fee, etc. ).
- Click the Save button to save the new record.
Workshop Code Scheme ​
Your workshop coding scheme should aid in generating reports and registering students. Â For those reasons, ACEware suggests generating workshop codes using the following format:
Workshop Code Example: Â AA01
| Day | Time Period | Session in Time Period |
|---|---|---|
| A | A | 01 |
- Day (A=Mon, B=Tue, C=Wed, etc.)
- Time Period (A=8am-9am, B=9am-10am, C=10am-11am, etc.)
- Sessions in Time Period (01=session 1 in time period A, 02=session 2 in time period A, etc.)
Sample Workshop Schedule ​
Sample Schedule
| Day | 8:30-9:30 | 9:45-10:45 | 1100-12:00 |
|---|---|---|---|
| Monday | AA01 (session 1) | AB01 (session 1) | AC01 (session 1) |
| Monday | AA02 (session 2) | AB02 (session 2) | AC02 (session 2) |
| Tuesday | BA01 (session 1) | BB01 (session 1) | BC01 (session 1) |
| Tuesday | BA02 (session 1) | BB02 (session 2) | BC02 (session 2) |
| Wednesday | CA01 (session 2) | CB01 (session 1) | CC01 (session 1) |
| Wednesday | CA02 (session 2) | CB02 (session 2) | CC02 (session 2) |
What does this coding scheme do for you? Your workshops will be sorted first by day, then by time period, then by session. Â Registration staff can easily tell which sessions are offered in each given time period, and guarantee individuals enroll in only one workshop per session. Â It also alerts staff to any additional fees--this allows them to notify individuals of those additional fees before enrolling them.