Course Publication Checklist

A list of items to check before publishing your courses to ACEweb.

Catalog Information

Check the Catalog record associated with the course:

• Check your catalog names for outdated information (e.g. you have the year or term listed in the name).
• Check catalog descriptions for term/date/time specific information.
• Check that the Primary and Secondary descriptions match.
• Update catalog descriptions if necessary (including HTML if needed). Don’t forget to Spell Check!
• Make certain that the Active and Publish on Web boxes are checked (required to show course description on the course status page).
• Make certain that there is a Subject Code assigned to the catalog record (may be needed for the Unscheduled Courses feature).
• Make certain the catalog record is assigned to the appropriate group(s) (needed for the Unscheduled Courses feature).
• Check that any prerequisites or related courses are listed on the Prerequisites tab.

Course Information

Check the Course information:

• Check Course Title for outdated information (e.g. you have the year or term listed in the name).
• Check the course Max value (do you have enough seats available?).
• Check the Dates/Time, Location, and Instructors assigned to the course.
• Make certain the Print on Rcpt? box is checked if you want location data on confirmations.
• Check for Room Conflicts.
• Check the assigned Grouping Codes (especially important for QuickPick users).
• Check Additional Info (UDFs) values (do they need to be updated?).
• Update the course Comments (e.g. Note May be Printed on Receipt text), if needed.

Course Fees

Check the fees set up for the course:

• Are fee amounts correct?
• Do any Early Bird fees have the correct expiration value?
• Do Membership Fees have the correct Membership Code?
• Do you have fees that should be hidden from the web?
• Do coupon discounts have correct Coupon code?
• Are mandatory fees identified?

Workshop Information

Check the Workshop information:

• Titles are up to date?
• Max is set (do you have enough workshop seats available?)?
• Date and time (if using) are correct?
• If you are issuing hours/ceus for the workshop, are they correct?

Check Package (Child) Courses

For Package type courses:

• Are the correct child courses in the Package?
• Does each child course have the correct rate selected?

ACEweb Info

Check the ACEweb Info:

• What should the ACEweb Publish Property be?
• Does the Publish Date need to be set/adjusted?
• Does this course need/have a supplemental data capture page? If so, is the page listed correct?
• Will you allow waitlisting?
• Does the Lag Days for ACEweb need to be adjusted?
• If you allow billing, does the Lag Days for billing on ACEweb value need to be adjusted?
• Workshop Courses: does the ACEweb Workshop Message need to be adjusted?
• Workshop Courses: do the Minimum and Maximum values need to be adjusted?

Previewing Course on ACEweb

• Preview the course with the Preview ACEweb Course Status Page link on the ACEweb Info tab.
• Review data on all the Course Status page tabs.

ACEweb INI Settings

Do you need to adjust any ACEweb.ini settings?

• AllowDeposit – set if using Deposits or change fee names if needed.
• BonusDeal – edit if changing your BOGO offer for this term.
• CouponLimits – enable if using the Coupon Limits feature.
• DebugFlag – you may want to log fewer routines during heavy registration period.
• EscrowPayments – set if allowing users to pay with Escrow.
• OneTimeCoupon – enable if using the One-Time Coupon feature.
• WksCodeMatch– do you need to change this setting for this term?

QuickPick Settings

If you are using the QuickPick module:

• Do the Membership codes need to be updated in the QuickPickBoxes.txt?
• Do you need to add/remove Groups from the QuickPickBoxes.txt?
• You may want to set the EXTENDEDLOGGING setting in the QuickPIck.ini to OFF during your heavy registration period.