Adding a Cost Center Record

Each Pocket Ledger record must be attached to a Cost Center. To create a Cost Center record:

1. Select File > New > Ledger Entry.
2. Select the appropriate Cost Center.
3. Enter the appropriate information (i.e. expense classification code, amount, vendor, etc.). Special Pocket Ledger fields/buttons include:

• Account Code – account to which expenses are applied. Account codes used in Pocket Ledger are the same codes used in Courses.
• Actual/Projected – radio buttons to specify if expense is an actual or projected expense.
• Expense/Income Record – radio buttons to specify whether record is an expense or income record.
• Expense Classification Code – expense classification code for ledger management purposes. Note: the Major Expense Category is tied to the Expense Classification code.
• Vendor – vendor from which item was purchased (if any). The vendor information is stored in the Firm database.
• Other Detail – enter miscellaneous notes (up to 20 characters).
• Date Posted – the date the expense is posted to the ledger.
• Date (of expense) – the date the expense/income was incurred. This date defaults to the Course End date unless it has passed, then it defaults to the current date.

4. Click the Save button.

You can also enter records for a course by clicking the Pocket Ledger button on the Course record.