Adding a Cost Center Record

Each Pocket Ledger record must be attached to a Cost Center.  To create a Cost Center record:

1. Select File > New > Ledger Entry.
2. Select the appropriate Cost Center.
3. Enter the appropriate information (i.e. expense classification code, amount, vendor, etc.).  Special Pocket Ledger fields/buttons include:

• Account Code – account to which expenses are applied.  Account codes used in Pocket Ledger are the same codes used in Courses.
• Actual/Projected – radio buttons to specify if expense is an actual or projected expense.
• Expense/Income Record – radio buttons to specify whether record is an expense or income record.
• Expense Classification Code – expense classification code for budget/ledger management purposes.  Note:  the Major Expense Category is tied to the Expense Classification code.

• Vendor – vendor from which item was purchased (if any).  The vendor information is stored in the Firm database.

• Other Detail – enter miscellaneous notes (up to 20 characters).
• Date Posted – the date the expense is posted to the ledger.
• Date (of expense) – the date the expense/income was incurred.  This date defaults to the Course End date unless it has passed, then it defaults to the current date.

4. Click the Save button.