Course Status ​
When you create a course record, it’s Active by default (Active box is checked)--IF--you have the Default Value for Active Field option enabled on Course Preferences.
Active courses show in Add Registration routines, e.g. Add Registration from Names screen, selecting ; and they show in ACEweb course listings (if the course meets the other ACEweb course listing criteria).
Other Course Status Options ​
These are the other status options and how they affect course behavior:
Inactive Course (Active box not checked) ​
Inactive courses do not show in the available courses list when you register an individual from the Names screen (with the Add Registration button)--AND--when you register an individual from . In addition, inactive courses do not appear in ACEweb course listings.
Deactivating a course (unchecking the Active box) will not affect your reports (unless you run a query that specifically excludes deactivated courses). And if you find you need to add a registration after deactivating it, you may still access from the course record (with the Add/Edit Reggies button), or from .
To deactivate a single course, un-check the Active field. To deactivate a series of courses, run the Mass Change/Update/Delete/Archive procedure.
Cancel Course (Cancel box checked) ​
Canceling a course removes it from all Registration routines. In addition, canceled courses will not be included in most reports unless you specifically request to include canceled records in the report. Â To cancel a course without registrations, check the Cancel box. To cancel a course with registrations, run the Cancel Course Wizard.
Locked Course (Locked box checked) ​
Locking a course restricts all users from making any changes to the course record, registrations, or payments. It's useful for accounting purposes to lock records after a course has finished, or to restrict changes when transporting a course with Road Warrior.
To lock a single course, check the Locked field. To lock a series of courses, run the Mass Change/Update procedure.