Registration Confirmation (regconfirm.txt)

The Registration Confirmation email is sent to individuals when they register in courses.

The following template tags are used on the regconfirm.txt template:

The tCard cursor contains fields from the Course table. Available fields are:

Tag	Description
XRC	Enables the version 3.x formatting. DO NOT REMOVE.
HTMLHead	Opening html and body tags. Should not be edited.
Opening	Opening statements, logo image, etc.. Elements in this section will not be included on the transaction notice sent to staff.
TableHead	Opening table tag. Should not be edited.
ConfirmTitle	Registrant Information. lcConfirming - displays the word Enrollment in the title, unless the user only paid a balance or invoice online, then it displays the word Payment.
CourseName	Displays Course Title
ScheduleInfo	Information displayed for Open, Event and Workshop courses on the Cart Details. See tCard Cursor section for available fields.
AsyncInfo	Information displayed for Donation, Ind Study, Membership, and Online courses on the Cart Details. See tCard Cursor section for available fields.
HybridInfo	Information displayed for Hybrid courses on the Cart Details. See tCard Cursor section for available fields.
GiftInfo	Used with the Gift Card module to display information on the Gift Card course on the Cart Details.
ScheduleConfirm	Information displayed for Open, Event and Workshop courses when the transaction is completed.
AsyncConfirm	Information displayed for Donation, Ind Study, Membership, and Online courses when the transaction is completed.
HybridConfirm	Information displayed for Hybrid courses when the transaction is completed.
GiftConfirm	Used with the Gift Card module to display information on the Gift Card course when the transaction is completed.
CourseNotes	Information displayed for all registrations (e.g. course notes, fee summary heading, etc.)
Fees	Displays registration fees
Deposit	Displays deposit amount paid and remainder notice.
NoCharge	Displays No Charge message for registrations with no fees
Workshops	Displays Workshop information registrant enrolls in (Workshop type courses only)
CoursePostscript	Display messages at the end of each course
TotalLine	Total Due line for registrations with fees. The lcTotals expression can be modified if using a custom Registration Confirmation template.
ZeroTotalLine	Total Line message displayed if registration has no fees
TableFoot	Closing Table tag. DO NOT REMOVE closing </table> tag. Should not be edited. Note: if you embed a table within the main table, you need to make sure the comment is listed after the closing </table> tag.
Closing	Closing statements. Elements in this section will not be included on the transaction notice sent to staff.
pcPayment	returns payment information
HTMLFoot	Closing body and html tags. Should not be edited
Config	The ExtraFields setting adds additional tables to the tCard cursor for display in the email confirmation. Values can be: LOCATION: - adds Location fields, CrseUDFs: - adds Course UDF fields, NAMEUDFS: - adds Name UDF values, referenced on the template with the tPersonUDF cursor. Note: values are case-sensitive and conclude with the colon [:]. A colon also precedes the table listings. E.g.
config.c***** Tags	Displays ACEweb.ini Sender Name, Sender Email, and Help Phone entries.
END	End of Email. Only text and template tags placed above the -END- tag will be included in the email

tCard Cursor

The tCard cursor contains fields from the Course table. Available fields are: cocrse, cocrsenm, cotype, coalias, cocategory, cobegdate AS Begins, coenddate AS ENDS, coregtime, conoteprt AS Notes, cocatcode, codow, colocid, cocrsetm, coinstid, cosess, cocoord, coregwarn

If you have added tables to the -Config- statement, the tCard cursor also includes fields from those tables. See -Config- section information above.

loName.FullName()

The loName.FullName() function returns the registrant's name in First MI Last Suffix format by default. You can modify that by entering one of the following parameters into the function:

1 = First MI Last
2 = Last, First MI
3 = First Last
4 = Salutation First MI Last Suffix
5 = Last Suffix, First MI

E.g. loName.FullName(4) would return Mr John M Smith Sr

tPerson.fieldname

You can also display other data from the registrant's name record using the tPerson.fieldname template tag where fieldname is the name of the field you want to include. E.g. tPerson.nmcity displays the registrant's City in the email.

NameUDFs

You can include NameUDF data by adding the NAMEUDFS attribute to the ExtraFields setting in the -Config-

##-Config-##

##-End-##

Then using the tPersonUDF cursor to add a field, e.g. tPerson.nudfc1

loName.Memberships()

If you use the Membership option and want to show Membership Expiration information in confirmation emails sent to the individual, add the following expression to the -ConfirmTitle- section of the regconfirm.txt template.

iif(!empty(loName.Memberships()),"Memberships: "+loName.Memberships(,,[style='color: red;'])+"","")

The function will return Membership expiration info in the confirmation email, e.g.

Optional parameters can be entered to modify the display of the Membership information:

1. Delimiter to divide multiple memberships (defaults to comma).
2. Filter to limit which memberships are listed (e.g. nccode==tCard.cocatcode).
3. HTML attributes, applied to span around expired memberships (e.g. [style='color: red;']; used in above function example).
4. Message to display if user has no memberships (defaults to "None").
5. Expiration limit – number of days into the past that expired memberships are reported (defaults to 366 days).

Include Additional Registration Information

You can display *registration information in the email using the tRegister and tRegUDFs cursors. E.g.

• tRegister.rgcode displays the value of the rgcode field.
• tRegUDFs.rudfc1 displays the value of the 1st Character type field.

These options are mostly used with the Supplemental Data Capture feature.

*IMPORTANT

Any numeric fields you want to include in email confirmations must be transformed to text.

Include Pay Information

You can display payment information in the email using the tPay.fieldname template tag. For example, display the Credit Card Authorization # if paid by credit card:

iif(!empty(tPay.pyauthnum),[Credit Card Authorization #: ]+tPay.pyauthnum,[])

Variables

There are several variables used in email confirmation templates

• *pnDepAmount - used when paying a deposit only. Returns the amount of deposit.
• pcDepDescript - used when paying a deposit only. Returns the description of the Deposit fee.
• plNoCharge - logical field set if there is no charge for the transaction.
• plInvoice - logical field set if person chose the invoicing option.
• lcTotals - generated statement listing total charges for transaction. E.g. Total Charges: $50.00.
• lcTax - generated statement stating tax amount (if being charged). E.g. Includes 8% tax.
• *lnSubttl - returns sub total for each course in the transaction.
• *lnTotals - returns total amount for the transaction.

*IMPORTANT

Any numeric fields you want to include in email confirmations must be transformed to text.

tWkshop Cursor

You can include these Workshop fields in the -Workshops- section:

wmcode, wmtitle, wmcatcode, wmdate, wmtime, wmop1, wmopt2, wmloc, wmleader, wmnote, *wsfee (workshop fee)

*IMPORTANT

Any numeric fields you want to include in email confirmations must be transformed to text.

Including Other Information

If you want to include other information not addressed above, you must use an SQL section to retrieve additional information. For help with creating an SQL statement and adding the fields to the regconfim.txt template, please contact your ACEware Systems technician.

Include Calendar Attachment

Include an .ICS calendar attachment file (contains session information that registrant can import into their Calendar program--IF-- their program supports .ics files) with the VCAL section.

To enable the VCAL section, open the regconfirm.txt and remove the xx's:

##xx-VCAL-xx##  
BEGIN:VCALENDAR  
##xx-/VCAL-xx##

Include Calendar Links

You can add Calendar links to the email by adding the CalendarLinks expression to this section:

<tr><td>Add event to my calendar: ##CalendarLinks([tCard])##</td></tr>

The option will add this line to the email:

This option will only add the first session to the Calendar. It will add a note about additional sessions: